Once you have applicant pooling enabled, you can access your applicant pool within any position by clicking on the More Candidates tab. Please note, applicants will never appear in the More Candidates tab in the job they came from. 

After selecting More Candidates, there is a Search Resume drop-down menu on the left side of the screen. 

You will then be able to see applicants in your pool across your jobs. This feature allows you to filter applicants in your pool who may be qualified for the position. 

There are 3 additional filters for you to select from to help narrow down your search of applicants:

Keywords are defined at the job posting level and are a useful way of scanning an applicant's resume and cover letter for the key skills and experience you are interested in. You’ll be able to filter applicants by the Keywords you have set for another position that may relate to your current position. Our Keywords and Tags article goes into more in-depth about them. 

Search Within & Postal Code are used together to search for applicants within the listed distance of postal code. The zip code will default to the zip code associated with the job when first created. Example: Searching within 50 miles of 45103 will pull up all applicants in the account within 50 miles of that postal code.

Applied within is the length of time an applicant has applied. For example, if you set the time frame up to 90 days, it will pull all applicants who’ve applied within the last 90 days.

When searching, you should take all filters into consideration to help narrow down your search. Once you’ve set up the filters you’re looking to use, click on Search Resumes.


Reviewing & Adding Applicants in Your Applicant Pool

Click on Search Resumes after entering your desired search filters. The applicants that match your search criteria will appear. Each listed applicant will have the following exerts listed:

  • First & Last Name

  • Phone Number

  • Email Address

  • Date Applied

  • Resume Excerpt

  • Position originally applied to

If you’re interested in reviewing their resume, you would select View Resume at the top of their profile.

Find an applicant you want to add to that position? Click on the Add to Job button right below the View Resume button. This will bring up a message option to reach out to the applicant. 

Keep in mind, this is a passive applicant who did not directly apply for this position. You can use our email template for establishing the first contact. When talking with a Passive Candidate for the first time, you should explain the job you are considering them for, extend the opportunity for a discovery call to learn about each other, and give them the opportunity to decline being considered.

Once the applicant has been added to the job, they’ll be available for view under the New Applicants tab with an Applicant-Pool tag added to their applicant profile. Please note, adding an applicant to a position does not remove them from their other position they applied for.