Adding video conferencing to your interviews has never been easier! Let’s walk through the process step-by-step to ensure you’re set up to connect seamlessly with your candidates.

Step 1: Open the Interview Request

  1. Navigate to the applicant's profile.
  2. Click on Messages, then select Interview Request.



Step 2: Pick a Time

You have two options:

  • Pick a Specific Time: Select the exact date and time for the interview.
  • Let the Candidate Choose: Give your candidate the flexibility to select a time that works best for them.

Step 3: Add Video Conferencing

  1. Scroll down and click the Add Video Conferencing button.

  2. Once clicked, the button will change, and the location field will automatically populate.

    • Important: After adding a video conferencing location, you cannot replace it with another.

  3. Choose your video conferencing option:

    • Select an existing option from your setup.
    • Or click Add New to set up a new video conferencing system.
    • Pro Tip: Pop-ups must be enabled in your browser to complete the setup for a new video conferencing system.


Step 4: Send the Invitation

  1. Select a template or create your own message to your interviewee and then scroll down and click Send Message.
  2. You’ll see a confirmation once the video conferencing request is sent.

What Happens Next?

  • For You: Sit back and relax! The candidate will get an email to schedule their interview (if you gave your candidate the flexibility to select a time that works best for them) and another with the invitation link.
  • For Your Candidate: They’ll follow the email instructions to book the meeting and join via the provided link.

Important Notes

  • You must be listed as a Hiring Manager for this interview to access the video conferencing feature.
  • A synced calendar is required to use this functionality.
  • Other managers without a synced calendar can be added but will need to manually input the meeting into their calendars.
  • When setting up a new video conferencing option, additional steps will be prompted, so keep your browser’s pop-up blocker off during the process.

Need More Help?

If you run into any issues or have questions, don’t hesitate to reach out to our friendly support team. We’re always happy to help you make your hiring process smooth and stress-free!